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UC Riverside

Business and Administrative Services

November 2017

Pictures of BAS Presenters at CHEC Conference and BAS Staffers Holding BAS Sign

Telling Our Story

BAS Organizational Excellence

10 BAS staffers recently served as presenters and panel members in breakout sessions and affinity groups at the 2017 California Higher Education Collaborative (CHEC) conference before staff, faculty, and senior leaders throughout California's Public Higher Education System. The CHEC conference is unique in that it breaks down barriers and focuses exclusively on staff collaboration across the three pillars of our public higher education system, California Community Colleges, California State Universities, and the University of California. Hosted by a different campus each year, this year's fifth annual conference was held at UC Irvine. Many BAS staff will recall attending the interactive and innovative CHEC conference that we hosted here at UCR in 2015. 

BAS staff described their organizational excellence journeys and collaborative efforts at 5 different sessions which included:

  • Moving a Culture Towards Collaboration: UC Riverside's partnership between the Organizational Excellence Initiative and Human Resources
  • Embracing Collaboration to Achieve Excellence
  • University of California Smoke and Tobacco Free Affinity Group
  • Problem Solve Your Way to Service Excellence
  • Building Organizational Excellence Affinity Group: Customer and Employee Engagement Surveys

The presentations were extremely well received and several BAS presenters have been contacted by other institutions to further discuss best practices and lessons learned. 

Our Journey Continues

What's next? Consider attending the next campus OE event focused on navigating change on campus. The event features guest speaker Shola Richards, Director of Training and Organizational Development at UCLA Health, best selling author, and positivity activist. 
Making Change Work
Thursday, November 30 | HUB 302 | 9:00 a.m. - 12:00 p.m.
OE Event Flyer

Exciting Events, Initiatives, and Resources

UCPD Assistant Chief John Freese Receiving Award

UCPD Assistant Chief John Freese Honored at Blue Mass

John Freese receives Patrick G. Crow Public Servant Award

Assistant Chief John Freese was presented the Patrick G. Crowe Public Servant Award at the 2017 Blue Mass event organized by the Catholic Diocese of San Bernardino. The special annual event honoring law enforcement and open to people of all faiths, was held at St. Andrew's Newman Center on October 12, 2017. After being nominated by a member of the local community, Freese was selected and recognized by the Blue Mass Committee as an exceptional member of law enforcement.

"The first Blue Mass was celebrated on September 29, 1934, by Father Thomas Dade in Washington, D.C. John is now a part of a select few law enforcement personnel who have received the Patrick G. Crow Public Servant Award for exceptional service to his department and community," said UCPD Police Chief Mike Lane. Congratulations Assistant Chief Freese! Well done! 

 


UCPath Paycheck & Pay Changes

UCPath and Your Paycheck

Important deadlines you won't want to miss!

When UCPath launches, you will no longer be able to pick up your paycheck at central payroll or department offices. All paper paychecks will be mailed to your home and may take an additional 2-3 days for delivery. To avoid this delay, it is strongly recommended that employees sign up for direct deposit by November 8, 2017 for monthly paid employees, and November 10, 2017 for bi-weekly paid employees to ensure the validation process is completed before the first UCPath paycheck is issued.



To sign up for direct deposit:

  • Verify your paycheck delivery method in At Your Service Online (AYSO)
  • Sign up for direct deposit through AYSO or fill out the Direct Deposit Enrollment form and return to your department representative

At Your Service Online will be down from December 5 to January 2, which means it is important for all employees to review and make any needed changes to your personal information prior to December 5, 2017.

Please remember the first paycheck of each calendar year is subject to:

  • new tax rate changes at both the federal and state level
  • new rates related to employee paid benefit costs
  • cost changes associate with open enrollment selections
  • reset of the OASDI limits

Other conditions that may impact your net pay:

  • Life changes (e.g. self, self plus child, self plus adult, or family coverage)
  • Changes to deduction elections (e.g. 403b, W4 withholding elections, etc.)

 


Ellery Triche at Business Seminar

Making it Easy to do Business with UCR

Community Outreach with the Greater Riverside Chamber of Commerce

Chief Procurement Officer, Ellery Triche, represented UC Riverside as a panel member during a recent Greater Riverside Chamber of Commerce business seminar. Thirty-five community members from 20 Riverside county companies attended the event focused on how to do business with local education. "Reaching out to local businesses is one of the most important things we can do to support our community," said Triche.

Attendees learned basic principles and concepts of purchasing practices at educational institutions and gained insight and tips on how to increase business opportunities with UCR. "While we don’t always find an immediate match during these seminars, we advise that it can take time to identify the right opportunity," Triche said. Representatives from Riverside Community College District, Riverside Unified School District, and Alvord Unified School District were also guest speakers at the event.

 


Flag Ceremony

UCR Veterans Day Celebration Events

Campus Flag Ceremony
Thursday, November 9
7:00 a.m.
Main Campus Flag Pole near Hinderaker Hall Lawn
Join our staff, faculty, and student military community in honoring with gratitude our country's veterans and military families in a moving flag ceremony on Thursday, November 9. Coffee and light refreshments will be provided following the raising of the Colors. For additional information, contact Karen Springer at 951.827.6056.

Veterans Resource Center Grand Opening
Wednesday, November 15
2:00 – 4:00 p.m., Bannockburn H-108 Courtyard
Student Veteran Services is pleased to invite you to the grand opening and dedication ceremony of the Veteran Resource Center at UC Riverside. These new premises will provide study, lounge, and meeting areas for student veterans and house the offices from which we will serve student veterans and their families. Refreshments will be served following remarks from Riverside Mayor Rusty Bailey and Student Veteran Organization President, Rey Ruiz. Tours of the space will be provided. Open to all students, staff, faculty, and community members interested in celebrating this exciting achievement. Please RSVP to Tamara Thacker, Student Veteran Services Coordinator at tamarat@ucr.edu no later than November 13.

A Salute to Veterans Parade and Expo
Saturday, November 18
10:00 a.m. - 2:00 p.m.
Downtown Riverside
Bring your family and friends and show your support to the men and women who have served to protect the freedoms we treasure at the 12th Annual Salute to Veterans Parade and Expo. This year’s lineup includes aircraft fly-overs, floats, equestrian units, military vehicles, and more! Look for UCR Veterans of the Armed Forces on Riverside Mayor Bailey's parade vehicle.

 

Vice Chancellor’s Message

Ron Coley


Dear BAS Colleagues,

I am pleased to share with you some good news. Your efforts towards organizational excellence at UCR and throughout BAS are becoming the buzz in the higher education community. You can confirm this with your colleagues who attended the 2017 California Higher Education Collaborative (CHEC) conference in October. BAS staff presented 5 different sessions at CHEC focused on a variety of aspects of organizational excellence and collaboration. I consider that a WOW! As you read through this issue of our newsletter, you will see additional examples of excellence within BAS. From the seat that I sit in, looking at our vast and diverse services and service areas and recognizing the impact that we have across campus, I know that these stories are just the tip of the iceberg.

I would like to share a very special video with you that highlights organizational excellence in our Dining Services unit. As you watch the video, I ask that you begin thinking about your own stories and how they relate to the overall mission of our organization and our university. We need to be more deliberate in telling our colleagues and customers about the great things going on in BAS. Click here to view the Dining Excellence video and please join me in congratulating the Dining Services team on their outstanding efforts.

As I hope you are aware, we are currently in our period of Open Enrollment where you can review and make changes to your benefits. One exciting change this year includes the option to choose UCR Health, the clinical enterprise of our School of Medicine, as your health care provider. I encourage you to review your benefits and options on HR's Open Enrollment website or attend the Benefits Fair hosted by HR's Benefits Office on Monday, November 13 from 10:00 a.m. - 1:00 p.m. in HUB 302. Open Enrollment ends on November 21.

I will be adding a WOW! section to our BAS newsletter and encourage you to send in details about special awards and achievements that you or your department receive. We will also use this section to recognize exceptional experiences that you have with others in BAS. Please send your WOW! acknowledgements to VCBAS@ucr.edu.

Thank you for your continued commitment to excellence and I look forward to receiving, reading, and sharing your stories.

Best regards,

Ron T. Coley
Vice Chancellor
Business and Administrative Services
 

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Campus Information Department Information Other Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521

Tel: (951) 827-1012

Business and Administrative Services
Campus Surge, 310

Tel: (951) 827-3268

E-mail: vcbas@ucr.edu

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